productivity from My Special PA

4 Great Project Management & Productivity Tools

4 Great Project Management & Productivity Tools

Projects, project management (PM) and productivity have been key themes at MSPA over this last quarter. We are also delighted to be launching our new My Project service this month, to provide on-demand project assistance for our customers – when that’s needed as an alternative to our monthly support bundles.

I asked Nicola Pedlingham , our project coordination specialist to share her favourite PM and Productivity tools with our audience:

Virtual Assistant

Nicola Pedlingham – Project Coordination Specialist

1. Trello –  trello.com

A productivity lifesaver when it comes to working on a number of projects at once.  No need for ‘umpteen’ different notebooks, Trello lets you create as many boards as you like so you can visualise your workflow and never lose your lists.  You can invite people to join the boards so it’s great for sharing information with clients. My favourite thing about Trello is that it’s really visual which is great for creatives – you can personalise the backgrounds, add images, files and links to your lists.  This tool makes you want to be more organised.

2. Dapulse – dapulse.com

This is another really useful collaborative PM tool for managing multiple projects.  You are able to share certain boards with contractors and suppliers so you can all contribute to the progress of a project – with all the communication kept in the one place so you’re not searching endlessly through your inbox for certain emails.  You can also personalise the template – each section can be edited to suit your business needs/project terminology.  There is also a timeline feature which provides you with a Gantt chart so you can visually track the progress/timescale of a project and keep productivity levels where they need to be – so important!

3. My Hours – myhours.com

This is a great time-tracking tool when productivity needs truly accurate metrics and assignment.  Even if clients don’t get billed by the hour, it’s essential to keep track of how much time you’re spending on certain tasks and projects and this is a simple tool that does this for you.  It will then convert to an excel spreadsheet if you need to send to a client and it will process invoices too.

4. MindMeister – mindmeister.com 

Brainstorming and planning is an essential part of any project and mind maps are a great way of doing this; not only do you come up with the ideas you need, but you are able to work out a logical order in which to carry out these ideas.  There are a lot of tools online that look quite complicated but MindMeister is clear and simple – provides templates or you can customise your own.  You can assign tasks to collaborators, check progress and set due dates. Great idea productivity.

What are your favourite tools ? – we always love to share useful resources – the more the merrier! – please comment below.

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